Program and Medicaid Billing Specialist

Simpson Housing Services
160 Glenwood Avenue
Minneapolis, MN 55405
United States

Charitable / Not for Profit
Listing Start Date
Listing End Date
Application Closing Date
Manages Others
Experience Required
Degree Required
From $20.00 To $23.00
Per Hour
Employment Type
Work Schedule
No Travel


Why Work For Simpson?

Our Mission is to house, support and advocate for people experiencing homelessness. We believe that everybody has the right to safe and affordable housing; we strive to strive to create a collaborative community with the individuals we serve, within Simpson, and with the greater community; and we advocate against the injustices of society that cause homelessness and poverty. On a daily basis, we celebrate and embrace the uniqueness and dignity of every person and encourage people to draw upon their strengths and promote the power of self-advocacy.

Simpson Housing Services began as an emergency overnight shelter in the basement of Simpson United Methodist Church in 1982. Simpson has since become a leading nonprofit providing assistance to people experiencing homelessness. In response to un-met community needs, our programs have grown to include emergency shelter, single adult supportive housing, and family supportive housing. We work across the metro area, partnering with landlords and developers to find affordable housing for all families and individuals. At any given time, we provide supportive services to 100 individuals and 200 families with over 400 children.


Simpson Housing Services is an Equal Opportunity employer committed to the principles of diversity. Diversity continues to be our primary focus in staffing and hiring, as it is important to us that our staff demographics be representative of the population demographics whom we serve. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

How Can You Contribute?

The position of Program and Medicaid Billing Specialist provides support to the Finance department of Simpson Housing Services. This position will require someone who is very comfortable with transactional accounting work (receivables, payables & reconciliations) This is a full- time benefits eligible position.

This position will provide essential support and administration assistance to the Finance Department supporting programs and participants indirectly through accounting and invoicing housing support funds, billing Medicaid eligible services and various other related data entry and participant support functions.

Hours for this position are Mondays to Fridays, 8am to 5pm.



  • Manages Housing Support {HS) funds for Family Housing and Opportunity Housing Program, this includes payment of rent, utilities, and other eligible costs, and recording and monitoring income received.
  • Perform all data entry and billing to Medicaid for eligible participants, including verification and follow up on all denied and unpaid claims.
  • Responsible for all participant accounting functions for assigned Housing Support Programs, including recertification date monitoring and communicating to appropriate program staff to ensure participant continuity.
  • Record all credit card transactions and purchases each month for participants.
  • Reconcile and ensure all credit card documentation matches charges and complete the account coding and check request preparation for accounts payable.
  • Utilize tracking systems for income and expenses, recertification dates, and paperwork submitted to the county.
  • Complete data entry on a daily basis with accuracy and attention to detail.
  • Utilize Sage Intacct, QuickBooks, Excel, Access, and other software in daily work.
  • Adhere to and enforce payment standards and program guidelines when paying Provide consistency across programs in applying standards and advise program staff as to funds available and approved expenses.
  • Assist program staff to monitor and enforce participant Provide detailed three- month budgets for those with budgeting concerns.
  • Primary contact for program staff regarding participant budgets and concerns.
  • Order, obtain, distribute to appropriate staff and accurately account for bus cards, bus tokens and laundry quarters as required. Reconcile to the General ledger on a monthly basis.
  • Administrator MCHP system and billing system through MN-ITS as required for programs. Responsible for verification of services to HS participants and monthly billing. Design and update monthly report with HS Occupancy Rates.
  • Administer the pool for Family Housing and Opportunity Housing Partnership. Monitor, record and track pool expenses and ensure expenses are in compliance with program requirements. Compile year-end reports on pool balances as well as reports on how the restricted funds are spent during the next fiscal year.
  • Account for and monitor Simpson Savings Program for families. Provide monthly reports as needed regarding participant balances.
  • Track and account for gift card donations and assist with distribution to staff.
  • Assist with financial record keeping, this includes: allocation of costs to all departments, analyzing data, accounts payable, invoicing, filing, and other financial tracking tasks as requested.
  • Perform all data entry and billing to Medicaid for eligible participants.

Demonstrate essential knowledge, abilities, and skills:

  • Ability to work well independently, with excellent skills in teamwork and collaboration.
  • Ability to be flexible, multi-task and manage time in a busy environment.
  • Ability to communicate effectively, positively and professionally with all individuals.
  • Possess superior computer skills, with experience in Word, Excel, Access, and Outlook.
  • Demonstrate ability to learn additional computer program as necessary.
  • Ability to maintain confidentiality.
  • Ability to represent agency decisions constructively.
  • Ability to promote a professional work environment that is affirming, respectful and understanding of diverse people.
  • Adhere to a framework of boundaries in interactions with all individuals.

Commitment to racial equity and social justice:

  • Work within and across agency departments to build culture of equity and antiracism.
  • Evolve knowledge and strategy of equity and antiracism on an individual and team level.
  • Participate in meetings, trainings, and workshops hosted by SHS about diversity, equity, inclusion, antiracism, and other related topics.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Scope of Position

Job Requirements:

  • 1-year experience with QuickBooks and working in office administration required.
  • Associates Degree in Accounting or 4 years equivalent knowledge, skills, and experience.
  • Must pass Department of Human Services NetStudy 2.0 background check.
  • Driver’s license and access to a vehicle are required.
  • Desired experience in working in a non-profit organization.

Essential Mental and Physical Functions

To interpret policies and guidelines, the employee must draw on analytical abilities. The employee must draw on a broad knowledge of policies and procedures, and provide guidance and direction in a professional and productive manner. Employee must have excellent organizational skills.

Employee must be able to hear and speak, in order to communicate with staff and participants in person, on the telephone and in writing. Employee must be able to move about the community and public places. Employee must be able to lift items up to 25 pounds on an occasional basis.

Percentage time spent away from main office/location:

Time inside: 99%, Time outside: 1%, Agency travel time required: 1%

Travel includes travel within the community including but not limited to community meetings.

Type of guidance and supervision received: Will participate in regular team meetings, bi-weekly direct supervision meetings with Simpson supervisor.

Number of In-direct Reports: None

Budget Responsibility: None

Job Requirements:
- 1-year experience with QuickBooks and working in office administration required.
- Associates Degree in Accounting or 4 years equivalent knowledge, skills, and experience.
- Must pass Department of Human Services NetStudy 2.0 background check.
- Driver’s license and access to a vehicle are required.
- Desired experience in working in a non-profit organization.
Sandrine Lah
160 Glenwood Avenue
Minneapolis MN 55405
United States
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