Office Manager

Saint Paul, MN 55110
United States

Category
Industry
Government / Civil Service
Listing Start Date
1/11/2022
Listing End Date
1/31/2022
Application Closing Date
1/31/2022
Manages Others
Yes
Experience Required
Yes
Degree Required
No
Security Clearance Required
No
Pay
From $46,579 To $68,737
Per Year    
Employment Type
Employee
Work Schedule
Full-Time
Travel
No Travel

Description
Effective Nov. 1, 2021 all job offers are conditioned on the candidate being fully vaccinated against COVID-19 with a vaccine authorized for emergency use or FDA-approved. Anyone hired after November 1, 2021 will be required to show proof of vaccination on or before their first day of employment and complete a form attesting that they are vaccinated. Religious and medical exemptions or reasonable accommodations
will be considered upon request as required by applicable law

To supervise and direct a clerical support staff, to provide secretarial services to a department supervisor; and to perform related duties as assigned. (This is the journey level class for Office Manager. It differs from the 1 level in that employees, based on supervisory assessment, require less supervision, perform more complex assignments, and require a greater degree of technical and operational knowledge in the area to which assigned.)

The current vacancy is at Tamarack Nature Center, a 320-acre preserve in White Bear Township helping people discover the value of nature through play, exploration, service and inquiry.

The role of the Office Manager at Tamarack is to manage TNC’s day-to-day office operations maintaining a high level of customer service; participate in long-range development and planning for overall health of Nature Center programs, facilities, land and operations; promotes, schedules and coordinates annual programs and services; manages and maintains a complex scheduling database and calendar ensuring smooth operations and revenue generation; ensure programs and services contribute to the organization's mission and reflect the priorities Ramsey County; support the day-to-day delivery of programs and services to maintain or improve quality; provide guidance, recommendations, ongoing communication and follow-through for customers booking specialized programs (e.g. schools) requiring customized arrangements; advancing the county’s racial equity goals, and performing related duties as assigned.

This is a salaried and benefitted permanent position, which starts at $46,500/year. Work is primarily done during weekday business hours, but involves some night and weekend work. No prior experience in the field of outdoor education or parks & recreation is necessary. Successful candidates will have experience working alongside racially and ethnically diverse communities, strong organizational, communication and leadership skills, the ability to multitask, and an interest in nature.


If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).

To view or print a copy of the complete Ramsey County job (class) description for this job, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Salary Range for Office Manager 1 - $22.39 to $33.05
Salary Range for Office Manager 2 -$24.16 to $38.83


The examples of work performed below are from the Office Manager 1 job description. To review a complete copy of the Office Manager 2 job description please see the link above.
Examples of Work Performed
  1. Promote a diverse, culturally competent, and respectful workplace.
  2. Supervise clerical staff by scheduling, assigning, reviewing and evaluating work; providing training and orientation for new staff; interview candidates and recommend appointments; and conduct performance evaluations.
  3. Organize and oversee the work flow of the office and implement changes as necessary.
  4. Prepare correspondence by compiling, typing and proofreading memoranda, letters, and reports.
  5. Schedule and arrange meetings and conferences, prepare agenda, and facilitate when necessary. Act as a liaison between department or division head and subordinate staff to maintain proper communication.
  6. Design and maintain supply of forms, materials, and related documents.
  7. Order and maintain records of supplies and services needed; maintain budget records by recording expenditures and revenues.
  8. Perform related secretarial services for a department supervisor, such as screening phone calls and mail, scheduling appointments, and gathering information.
  9. May develop and maintain filing and information retrieval systems, both manually and automated, ensure information is readily accessible as needed; suggest new applications based on departmental needs.
  10. May maintain statistical records and reports relating to departmental activities, to include responsibility for verifying figures and reconciling errors by tracking, identifying, and correcting information as necessary.
  11. Perform budget maintenance or payroll duties such as preparing or verifying timesheets or payrolls; maintain inventory of office supplies; recommend equipment purchases; prepare checking or processing requisitions, purchase orders and accounts payable forms; receiving and receipting for cash; and maintain accounts in accordance with office bookkeeping practices.

(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

 
Requirements
Minimum Qualifications
Education: High School graduate or equivalent.

Experience: Seven years of clerical, secretarial, and/or administrative experience or equivalent.

Substitution: Associate's degree may substitute for up to two years of experience. Bachelor's degree may substitute for up to four years of experience.