Administrative Director

Job Posted 11/2/2022
The Family Partnership
1527 E Lake Street
Minneapolis, MN 55407
United States
Category Jobs
Employee
Full-Time
Experience Required
Industry
Social Services
Pay
$26.84 to $31.39 Per Hour
Job Description

Are you interested in joining a dynamic, evolving organization that clears the path to success for our most vulnerable community members? The Family Partnership is looking for an Administrative Director to perform clerical and administrative work under the supervision of the President and CEO. The Administrative Director handles confidential information, requires excellent verbal and written communication skills, and proficiency in the use of computers, video conferencing equipment and related software. This position will also manage relationships with key organizational constituencies and the President’s office, so that positive relationships among board members, key staff, significant donors, and community leaders are maintained and strengthened.

BENEFITS:

  • $1,000 hiring bonus after 3 months of employment!
  • $26.84 - $31.39 per hour
  • Generous paid time off
  • 10 paid holidays per year
  • Strong emphasis on employee self-care and work-life balance
  • Competitive medical, dental, and vision benefits
  • Company-paid life insurance and long-term disability
  • Agency sponsored retirement savings plan

SCHEDULE: This position works during normal business hours and may include occasional evening and/or weekend hours. There may be opportunity for a hybrid work schedule for this role.

JOB RESPONSIBILITIES:

Executive Administrative Support

  • Schedule appointments, resolve scheduling conflicts, and manage the calendar of the CEO and related staff meetings.
  • Filter, prioritize, and answer requests and inquiries to executive office, re-directing to other staff/programs when appropriate.
  • Attend Executive Team meetings to take notes and track progress.
  • Generate reports and presentations for CEO, Executive Team and the Board.

Board Administrative Support

  • Create and communicate calendar of board meetings.
  • Prepare board and board committee meeting agendas and packets and ensure they are sent to participants well in advance of each meeting.
  • Attend board and Executive, Finance, and Governance Committee meetings and record meeting minutes.

Agency Relations and Communication

  • Assist the President with responsibilities regarding outside leadership positions.
  • Prepare Executive Team meetings and All Staff meetings and assist with Virtual Office Hours meetings preparation.
  • Help to prepare communication on behalf of CEO to all staff.
  • Support the needs of the executive staff in their ability to raise critical issues with the CEO and receive needed responses, guidance and decisions.

REQUIRED QUALIFICATIONS:

Education and Experience:

  • Associates degree in Business Administration or another relevant field preferred, or equivalent combination of education and work experience.
  • Prior work experience supporting executive/management level personnel.

Knowledge, Skills and Abilities:

  • Advanced knowledge of Word, Excel and Outlook, PowerPoint.
  • Demonstrable critical thinking skills.
  • Accurate data entry skills and ability to edit for spelling, punctuation and grammar.
  • Team player with exceptional communication skills, both written and verbal, with an ability to respect and relate effectively both internally and externally to individuals and organizations of diverse backgrounds.
  • Strong project management skills, ability to multi-task with strong attention to detail and good follow-through.
  • Well-organized, self-motivated, self-starter Advanced knowledge and skill in office operations and procedures.
  • Knowledge of non-profit board practices and procedures.
  • Ability to maintain confidentiality.
  • Exceptional customer service, relationship and problem-solving skills.
  • Ability to be flexible in responding to changing priorities and emerging needs.
  • Efficiency in balancing multiple priorities with an appropriate sense of urgency and a drive for results.
  • Ability to work independently and with limited supervision.
  • Ability to input and retrieve data from a database system.

Licenses and/or Certifications:

  • Valid driver’s license, access to reliable transportation and the ability to meet The Family Partnership’s driving record requirements. Please note that if the license was not issued in the state of Minnesota, you have 60 days after becoming a Minnesota resident in which to apply for your Minnesota driver's license or permit (not applicable for new hires living out of state and working remotely, or if driving is not required for role).

The Family Partnership has a mandated vaccination policy implemented for all employees, subject to reasonable accommodation required by law.

ORGANIZATION SUMMARY: For more than 140 years, The Family Partnership has built strong families, vital communities, and better futures for children. We fulfill our mission through counseling, education, and advocacy, primarily in the greater Minneapolis and St. Paul area.

We Believe: Families, no matter what their form, are the foundation of strong communities.

Our Purpose Is To: Clear the path for family success.

We Pursue This By:

  • Championing the two-generation approach
  • Preventing and overcoming adverse childhood experiences
  • Demonstrating leadership in thought and action
  • Building partnerships based on trust.

Diversity and open expression are fundamental to the work of The Family Partnership. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, Indigenous or people of culture, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We value the contributions of a diverse workforce, and we welcome and encourage applications from all underrepresented groups. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran’s status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the recruiting process. If you apply for this position, you may see references to MACC in some online materials.

The Family Partnership participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. See E-Verify’s official poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf.

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